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Overview
In Hapana Core, businesses can assign or backdate payroll tiers for instructors and team members. This flexibility is especially helpful when promotions or administrative changes are processed late in the payroll cycle. Users can also view a full history of tier assignments for audit and payroll accuracy.
Payroll tiers can be set directly in Team Settings or from the Payroll configuration screen, and all assignments—past, present, or scheduled—are visible in the Payroll Tier Audit Report.
Prerequisites
- Admin access to Team Settings or Edit Profile > Payroll
- Payroll tiers must already be created in the system
- Understanding of session types and their configuration dates
Tip: You cannot assign a payroll tier to a date earlier than the session type's activation date in the tier configuration.
Step-by-Step Instructions
Option 1: Assign Tier via Team Settings
Step 1: Go to Team Settings
- Log into core.hapana.com
- Click your initials in the top-right corner
- Select Team Settings
- Click on the team member (instructor) you want to update
Step 2: Edit Payroll Tier
- Scroll to the Payroll Tier section
- Select a new payroll tier
- Choose a start date (past or future)
- Click Save
Tip: If you select a future date, both current and upcoming tiers will appear on the profile until the future tier becomes active.
Step 3: Verify Tier Assignment
- Reopen the instructor’s profile
- The tier history will now reflect the selected start date and assigned tier
Option 2: Assign Tier via Payroll Settings
Step 1: Go to Edit Profile
- Click your profile initials > Edit Profile
- Select Payroll from the left-hand menu
Step 2: Select Tier and Assign Member
- Choose the desired Payroll Tier from the dropdown
- Click the plus icon (+) to assign a team member
- Select the team member and enter the start date
Tip: You can assign instructors to multiple tiers over time, and the system will respect these transitions in payroll reporting.
Step 3: Confirm if Backdating
- If you're assigning a past date, click Confirm in the prompt
- The system will validate that the date is not earlier than the session type’s configuration
Tip: If the date you choose is before the session type was configured on the tier, the system will block the update.
Viewing Audit History
Step 1: Navigate to the Payroll Tier Audit Report
- Go to Reports > Staff > Payroll Tier Audit
- Review all tier assignments, effective dates, and users who made the changes
Tip: This report is essential for finance teams reviewing tier transitions and past payroll configurations.
Expected Outcome
When properly configured:
- Instructors are compensated based on the correct tier—even if the assignment was backdated
- Future changes to tiers will be queued and applied automatically on the assigned date
- Historical changes are traceable in the Payroll Tier Audit Report
FAQs
Q: Can I backdate a payroll tier to any point in the past?
Only if the tier and associated session type were configured before the selected date.
Q: What happens if two tiers overlap?
Only one tier is active at a time. The most recent effective date will apply until a future date replaces it.
Q: Can I view changes made by other admins?
Yes. Use the Payroll Tier Audit Report to track who made changes and when.
Need help?
Reach out to our support team via [email protected]
