Configure Percentage-Based Payroll Tiers for Instructors

May 20, 2025

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Overview

In Hapana Core, businesses can calculate instructor payroll based on a percentage of revenue collected from client sessions. This setup offers flexible compensation based on how clients pay—whether with session credits, drop-ins, or unlimited memberships.

Additionally, fixed rates can be set for sessions paid with unlimited credits or via platforms like ClassPass, ensuring instructors are still compensated when per-credit values cannot be determined.

Prerequisites

Admin access to Edit Profile
Session types already created in Core (e.g., Group Classes, One-on-One)
Payroll report access via Reports > Staff > Payroll

Tip: Plan your credit pricing structure ahead of time for better accuracy when assigning percent-based payouts.

Step-by-Step Instructions

Step 1: Open Payroll Settings

Log into Core.
Click your profile initials in the upper-right corner.
Select Edit Profile.
In the left sidebar, click Payroll.

Step 2: Create a New Payroll Tier

Click the plus icon (+) to add a Payroll Tier.

Name the tier (e.g., “30% Class Earnings”).

Save and select the new tier from the dropdown.

Step 3: Add Tier Configuration

Click the plus icon (+) next to Tier Configuration.

Choose the Session Type this tier applies to (e.g., Group Classes).

Step 4: Select a Percent-Based Payroll Type

Choose one of the two options:

Percent per Credit / Amount Paid
Percent per Credit / Package Rate

Step 5: Enter the Percentage Value

For example, enter 50 to calculate 50% of the session’s revenue for payroll.
Click Save.

Tip: You can assign different percentages for different session types or instructors.

Example Calculation: Known Credit Values

Let’s say 10 clients attend a Group Class, paying as follows:

4 clients used $10 credits → $40
4 clients used $9 credits → $36
2 clients paid $15 drop-in → $30

Total Session Value = $106

Instructor Earnings @ 50% = $53

Handling Unlimited Credits

For unlimited memberships or ClassPass where credit values can’t be calculated:

Scroll down in the tier configuration.
Toggle ON “Use Base Rate for Unlimited Packages”.
Enter a flat value (e.g., $7) to apply per client using unlimited credits.

Example Calculation: With Unlimited Credits

Let’s say 15 clients attend a session:

4 clients used $10 credits → $40
4 clients used $9 credits → $36
2 clients paid $15 drop-in → $30
3 clients on unlimited memberships → $7 x 3 = $21

Total Session Value = $127

Instructor Earnings = (40 + 36 + 30) × 50% + 21 = $74

Expected Outcome

Once configured, your instructors will automatically be paid based on:

The real value of credits or drop-ins used by clients
A fixed rate for sessions paid via unlimited memberships
The defined percentage in their assigned Payroll Tier

This improves accuracy, saves admin time, and ensures fair compensation based on actual session value.

FAQs

Q: Can I assign a flat rate for all sessions instead of using percentages?

Yes. You can create separate payroll tiers using fixed rates for specific session types.

Q: What if I don’t assign a value for unlimited credits?

The system won’t be able to calculate a per-credit value, and instructor earnings will not reflect those clients. Always assign a base rate if you use unlimited packages.

Q: Can I use this for 1:1 and workshop sessions too?

Yes. Percent per Credit tiers can be assigned to any session type you configure.

Need help?

Reach out to our support team via [email protected]