--- title: How to Add a Manual Time Clock Entry description: manual time clock entry --- [Skip to content](https://support.hapana.com/kb/article/365#main-content) English Show submenu for translations [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png)](https://info.hapana.com/en?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) Hapana Help | Find answers here - There are no suggestions because the search field is empty. 1. [Hapana Knowledge Base](https://support.hapana.com/?hsLang=en) 2. [Member Management](https://support.hapana.com/member-management?hsLang=en) 3. [General](https://support.hapana.com/member-management?hsLang=en#general) # How to Add a Manual Time Clock Entry ## Overview This article walks you through how to add a manual time clock entry for a staff member in Hapana Core. This is helpful for recording missed clock-ins, correcting past entries, or logging work done off-site. --- ## Prerequisites - You must have a Hapana Core Admin or Manager login. - You must have access to the **Time Clock** feature in your Core account. --- ### 1. Log in to your Hapana Core Account 1. Open your browser and go to [core.hapana.com](https://core.hapana.com/) 2. Enter your login credentials. ### 2. Open the Time Clock 1. At the top right corner of the screen, click the **clock icon** to access the **Time Clock** pop-up. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441827701_523b5ecc_image-20250521112146-200-1.png?width=1541&height=911&name=1759441827701_523b5ecc_image-20250521112146-200-1.png) > Tip: The clock icon is located between the notification bell and your profile picture. ### 3. Select the Team Member 1. In the **Team Member** dropdown, select the staff member you want to record time for. 2. Optionally, add any **notes** you’d like to keep for internal reference. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441828966_de7254a6_image-20250521112203-201-1.png?width=1541&height=911&name=1759441828966_de7254a6_image-20250521112203-201-1.png) ### 4. Add Manual Entry 1. In the bottom right of the pop-up, click **Add Manual Entry** to start entering a new shift manually. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441830241_db609a66_image-20250521112215-202-1.png?width=1541&height=911&name=1759441830241_db609a66_image-20250521112215-202-1.png) ### 5. Input Date and Time 1. Use the date selector to choose the correct day. 2. Fill in the **Start Time** and **End Time** for the shift. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441831522_932e9812_image-20250521112225-203-1.png?width=1541&height=911&name=1759441831522_932e9812_image-20250521112225-203-1.png) > Tip: Make sure the times are accurate to avoid payroll issues later on. ### 6. Submit the Entry 1. Once all fields are filled, click **Submit** to save the manual time entry. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441833031_b656f434_image-20250521112235-204-1.png?width=1541&height=911&name=1759441833031_b656f434_image-20250521112235-204-1.png) --- ## Expected Outcome The shift will be recorded in the Time Clock history for that staff member and reflected in payroll calculations. --- ## FAQs **Q: Can I edit a manual entry after submitting it?** A: No, but you can delete and re-add the entry with corrected times. **Q: Will the team member be notified of manual entries?** A: No, this entry is only visible to administrators. **Q: What if the shift crosses midnight?** A: Just make sure the start and end times reflect the correct AM/PM value to span the correct date range. --- For further help, reach out to our support team via [**support@hapana.com**](mailto:support@hapana.com) - [Member Management](https://support.hapana.com/member-management?hsLang=en#main-content) - [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) - [Client Accounts](https://support.hapana.com/member-management?hsLang=en#client-accounts) - [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) - [Retail Configurations](https://support.hapana.com/member-management?hsLang=en#retail-configurations) - [Other](https://support.hapana.com/member-management?hsLang=en#other) - [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) - [Client Page](https://support.hapana.com/member-management?hsLang=en#client-page) - [General](https://support.hapana.com/member-management?hsLang=en#general) - [Reporting](https://support.hapana.com/member-management?hsLang=en#reporting) - [Retail Dashboard](https://support.hapana.com/member-management?hsLang=en#retail-dashboard) - [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) - [Hapana Member Access Control (MAC) Doors](https://support.hapana.com/member-management?hsLang=en#hapana-member-access-control-mac-doors) - [Cash Drawer](https://support.hapana.com/member-management?hsLang=en#cash-drawer) - [Marketing Solutions](https://support.hapana.com/marketing-solutions?hsLang=en#main-content) - [App](https://support.hapana.com/marketing-solutions?hsLang=en#app) - [Contacts](https://support.hapana.com/marketing-solutions?hsLang=en#contacts) - [Marketing](https://support.hapana.com/marketing-solutions?hsLang=en#marketing) - [Conversations](https://support.hapana.com/marketing-solutions?hsLang=en#conversations) - [Settings](https://support.hapana.com/marketing-solutions?hsLang=en#settings) - [Automations](https://support.hapana.com/marketing-solutions?hsLang=en#automations) - [Branded Solutions](https://support.hapana.com/branded-solutions?hsLang=en#main-content) - [Branded App](https://support.hapana.com/branded-solutions?hsLang=en#branded-app) - [Branded Kiosk](https://support.hapana.com/branded-solutions?hsLang=en#branded-kiosk) - [Hapana Hub](https://support.hapana.com/hapana-hub?hsLang=en) - [Website Embed Widgets](https://support.hapana.com/website-embed-widgets?hsLang=en) - [About us](https://hapana.com/about-us/) - [Careers](https://hapana.com/careers/) - [Contact us](https://hapana.com/contact-us/) - [Privacy policy](https://hapana.com/privacy-policy/) - [Terms & conditions](https://hapana.com/terms-and-conditions/) [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png "email-logo.png")](http://hapana.com?hsLang=en) Copyright © 2025, Hapana