--- title: Allow Instructor Assignment Without Full Session Edit Access description: instructor assignment --- [Skip to content](https://support.hapana.com/kb/article/520#main-content) English Show submenu for translations [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png)](https://info.hapana.com/en?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) Hapana Help | Find answers here - There are no suggestions because the search field is empty. 1. [Hapana Knowledge Base](https://support.hapana.com/?hsLang=en) 2. [Member Management](https://support.hapana.com/member-management?hsLang=en) 3. [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) # Allow Instructor Assignment Without Full Session Edit Access ###### Overview Hapana Core gives you the flexibility to assign **primary instructors and substitutes** directly from the **Session Detail** screen—without granting full session editing permissions. This is managed through the **Enable Edit Instructor** permission found in Team Access settings. By configuring this toggle, you can give team members just the right level of access to manage instructor assignments while keeping other session settings protected. --- Prerequisites - Admin access to **Team Settings \> Team Access Groups** - Employee or Admin role that requires instructor assignment privileges - Familiarity with navigating the **Schedule \> Session Detail** screen > Tip: The Enable Edit Instructor toggle is OFF by default. You must manually enable it for each role where instructor assignment is required. --- ### Step-by-Step Instructions ### Step 1: **Log in to your Core account** Go to [core.hapana.com](https://core.hapana.com/) and sign in with admin credentials. --- ### Step 2: **Open Team Access Group Settings** - Click on your **initials** in the top-right corner of the dashboard. - Select **Team Settings**. - Click the **Team Access Group** icon in the top right. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441694881_98ccef45_image-20250520183851-167-1.png?width=670&height=396&name=1759441694881_98ccef45_image-20250520183851-167-1.png) --- ### Step 3: **Select Role and Access Tab** - Choose the Team Access Group role you want to configure. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441696572_1a48ba05_image-20250520183902-168-1.png?width=670&height=396&name=1759441696572_1a48ba05_image-20250520183902-168-1.png) - Navigate to the **Schedule Tab**. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441698150_c58d9792_image-20250520183913-169-1.png?width=670&height=396&name=1759441698150_c58d9792_image-20250520183913-169-1.png) - Scroll to find the **Enable Sub Instructor** and **Enable Edit Instructor** toggles. --- ### Step 4: **Enable Instructor Assignment** - Toggle **ON** the **Enable Edit Instructor** permission. - Click **Save** to apply the changes. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441699728_e1529afc_image-20250520183922-170-1.png?width=670&height=396&name=1759441699728_e1529afc_image-20250520183922-170-1.png) > Tip: You can enable this independently of the Sub Instructor toggle, giving fine-tuned access based on staff responsibilities. --- ### Assigning Instructors in the Schedule ### Step 5: **Navigate to Schedule** Click **Schedule** in the top navigation bar and select a session. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441701543_282d583e_image-20250520183932-171-1.png?width=670&height=396&name=1759441701543_282d583e_image-20250520183932-171-1.png) --- ### Step 6: **Open Session Detail** Click on a session to open its **Session Detail** screen. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441703347_ad60c166_image-20250520183951-172-1.png?width=670&height=396&name=1759441703347_ad60c166_image-20250520183951-172-1.png) Users with permission will now see: - A pencil/edit icon next to **Instructor** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441705319_c04d5f9b_image-20250520184003-173-1.png?width=670&height=396&name=1759441705319_c04d5f9b_image-20250520184003-173-1.png) - **Instructor** and **Substitute** tabs to edit. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441706988_71d59154_image-20250520184019-174-1.png?width=670&height=396&name=1759441706988_71d59154_image-20250520184019-174-1.png) > Tip: Users without this permission will still see the Sub Instructor field but will not be able to assign a new primary instructor. --- Expected Outcome Once the **Enable Edit Instructor** permission is enabled, users can: - Assign or update **primary instructors** - Assign or update **substitute instructors** - Do so without access to edit other session details such as time, session name, or capacity This provides greater flexibility in instructor management while keeping broader session data protected. --- FAQs **Q: Can users with this permission edit other session details?** No. This permission **only** allows for assigning instructors. All other session fields remain locked. **Q: What happens if both toggles (Sub and Edit Instructor) are off?** The user will not be able to assign either primary or substitute instructors from the Session Detail screen. **Q: Can this be enabled for only certain team roles?** Yes. You can apply it selectively to any team role using Team Access Group settings. --- **Need help?** Reach out to our support team via [support@hapana.com](mailto:support@hapana.com) - [Member Management](https://support.hapana.com/member-management?hsLang=en#main-content) - [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) - [Client Accounts](https://support.hapana.com/member-management?hsLang=en#client-accounts) - [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) - [Retail Configurations](https://support.hapana.com/member-management?hsLang=en#retail-configurations) - [Other](https://support.hapana.com/member-management?hsLang=en#other) - [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) - [Client Page](https://support.hapana.com/member-management?hsLang=en#client-page) - [General](https://support.hapana.com/member-management?hsLang=en#general) - [Reporting](https://support.hapana.com/member-management?hsLang=en#reporting) - [Retail Dashboard](https://support.hapana.com/member-management?hsLang=en#retail-dashboard) - [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) - [Hapana Member Access Control (MAC) Doors](https://support.hapana.com/member-management?hsLang=en#hapana-member-access-control-mac-doors) - [Cash Drawer](https://support.hapana.com/member-management?hsLang=en#cash-drawer) - [Marketing Solutions](https://support.hapana.com/marketing-solutions?hsLang=en#main-content) - [App](https://support.hapana.com/marketing-solutions?hsLang=en#app) - [Contacts](https://support.hapana.com/marketing-solutions?hsLang=en#contacts) - [Marketing](https://support.hapana.com/marketing-solutions?hsLang=en#marketing) - [Conversations](https://support.hapana.com/marketing-solutions?hsLang=en#conversations) - [Settings](https://support.hapana.com/marketing-solutions?hsLang=en#settings) - [Automations](https://support.hapana.com/marketing-solutions?hsLang=en#automations) - [Branded Solutions](https://support.hapana.com/branded-solutions?hsLang=en#main-content) - [Branded App](https://support.hapana.com/branded-solutions?hsLang=en#branded-app) - [Branded Kiosk](https://support.hapana.com/branded-solutions?hsLang=en#branded-kiosk) - [Hapana Hub](https://support.hapana.com/hapana-hub?hsLang=en) - [Website Embed Widgets](https://support.hapana.com/website-embed-widgets?hsLang=en) - [About us](https://hapana.com/about-us/) - [Careers](https://hapana.com/careers/) - [Contact us](https://hapana.com/contact-us/) - [Privacy policy](https://hapana.com/privacy-policy/) - [Terms & conditions](https://hapana.com/terms-and-conditions/) [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png "email-logo.png")](http://hapana.com?hsLang=en) Copyright © 2025, Hapana