--- title: How to Set Up and Run Payroll for Instructors and Staff description: payroll hapana --- [Skip to content](https://support.hapana.com/kb/article/740#main-content) English Show submenu for translations [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png)](https://info.hapana.com/en?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) Hapana Help | Find answers here - There are no suggestions because the search field is empty. 1. [Hapana Knowledge Base](https://support.hapana.com/?hsLang=en) 2. [Member Management](https://support.hapana.com/member-management?hsLang=en) 3. [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) # How to Set Up and Run Payroll for Instructors and Staff ## Overview Need to track what your instructors and admin staff are owed? CORE’s **Payroll functionality** lets you set up pay tiers based on flat rates, hourly wages, and percentage-based earnings — so you can run accurate payroll reports in just a few clicks. 🎥 **Watch the walkthrough**: [Click here to watch on Loom](https://www.loom.com/share/c9973fcfb2b44bf18d2587ba7bf56a9c?sid=7f54a0fb-70a1-4122-a507-c84f05908943) Or preview it below: --- ## Prerequisites Before you begin: - You must have **admin access** to your studio's profile - Know how each team member should be paid (hourly, flat rate, or percentage) - Staff must be assigned to classes or clocking time for hours to calculate --- ## Step-by-step instructions --- ### Step 1: Open payroll configuration settings 1. Click your **Studio Name** at the top of CORE 2. Select **Edit Profile** 3. From the left-hand menu, click **Payroll** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443669425_4648d645_image-20250530123132-1-1.png?width=2048&height=1273&name=1759443669425_4648d645_image-20250530123132-1-1.png) ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443671031_9a87331e_image-20250530123140-2-1.png?width=2048&height=1273&name=1759443671031_9a87331e_image-20250530123140-2-1.png) ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443672698_075b291b_image-20250530123146-3-1.png?width=2048&height=1273&name=1759443672698_075b291b_image-20250530123146-3-1.png) --- ### Step 2: Configure pay types You can set up different tiers based on how your staff is compensated: - **Group classes**: - Flat rate per class (e.g. $35) - Flat rate + bonus - **Private sessions**: - Flat rate or percentage of session value - **Administrative staff**: - Hourly rate (e.g. $15/hour) - Hours tracked via **Time Clock** > 💡 This setup gives you flexibility to tailor pay structures for all roles. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443674269_63cdb673_image-20250530123154-4-1.png?width=2048&height=1273&name=1759443674269_63cdb673_image-20250530123154-4-1.png) ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443675919_36c135e9_image-20250530123203-5-1.png?width=2048&height=1273&name=1759443675919_36c135e9_image-20250530123203-5-1.png) --- ### Step 3: Assign staff to payroll tiers 1. Create the appropriate pay tier(s) 2. Assign instructors or admin staff to a tier based on their role 3. Once assigned, the system will track class assignments and/or time clock entries --- ### Step 4: Run your payroll report 1. After a week (or pay period), run your **Payroll Report** 2. You’ll get: - Instructor name - Classes taught - Date and time of each session - Hourly or flat rate - **Total due** > ✅ If any staff use the Time Clock feature, their total hours and pay will also appear on the report. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759443677457_a1db9b14_image-20250530123213-6-1.png?width=2048&height=1273&name=1759443677457_a1db9b14_image-20250530123213-6-1.png) --- ## Expected outcome At the end of each payroll cycle, you’ll be able to generate a clean, accurate report showing what each instructor or staff member earned — saving you time and preventing payroll errors. --- ## FAQs **Q: Can I use both flat rate and percentage for privates?** A: Yes — CORE supports either a flat fee or a percent-based structure for private sessions. **Q: Does the system track unpaid classes?** A: No — the class must be assigned to the instructor for it to show in payroll. **Q: Can I run payroll for bi-weekly or monthly cycles?** A: Yes — simply choose your desired date range when generating the report. --- **Still need help?** Reach out to our support team via [support@hapana.com](mailto:support@hapana.com) - [Member Management](https://support.hapana.com/member-management?hsLang=en#main-content) - [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) - [Client Accounts](https://support.hapana.com/member-management?hsLang=en#client-accounts) - [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) - [Retail Configurations](https://support.hapana.com/member-management?hsLang=en#retail-configurations) - [Other](https://support.hapana.com/member-management?hsLang=en#other) - [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) - [Client Page](https://support.hapana.com/member-management?hsLang=en#client-page) - [General](https://support.hapana.com/member-management?hsLang=en#general) - [Reporting](https://support.hapana.com/member-management?hsLang=en#reporting) - [Retail Dashboard](https://support.hapana.com/member-management?hsLang=en#retail-dashboard) - [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) - [Hapana Member Access Control (MAC) Doors](https://support.hapana.com/member-management?hsLang=en#hapana-member-access-control-mac-doors) - [Cash Drawer](https://support.hapana.com/member-management?hsLang=en#cash-drawer) - [Marketing Solutions](https://support.hapana.com/marketing-solutions?hsLang=en#main-content) - [App](https://support.hapana.com/marketing-solutions?hsLang=en#app) - [Contacts](https://support.hapana.com/marketing-solutions?hsLang=en#contacts) - [Marketing](https://support.hapana.com/marketing-solutions?hsLang=en#marketing) - [Conversations](https://support.hapana.com/marketing-solutions?hsLang=en#conversations) - [Settings](https://support.hapana.com/marketing-solutions?hsLang=en#settings) - [Automations](https://support.hapana.com/marketing-solutions?hsLang=en#automations) - [Branded Solutions](https://support.hapana.com/branded-solutions?hsLang=en#main-content) - [Branded App](https://support.hapana.com/branded-solutions?hsLang=en#branded-app) - [Branded Kiosk](https://support.hapana.com/branded-solutions?hsLang=en#branded-kiosk) - [Hapana Hub](https://support.hapana.com/hapana-hub?hsLang=en) - [Website Embed Widgets](https://support.hapana.com/website-embed-widgets?hsLang=en) - [About us](https://hapana.com/about-us/) - [Careers](https://hapana.com/careers/) - [Contact us](https://hapana.com/contact-us/) - [Privacy policy](https://hapana.com/privacy-policy/) - [Terms & conditions](https://hapana.com/terms-and-conditions/) [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png "email-logo.png")](http://hapana.com?hsLang=en) Copyright © 2025, Hapana