--- title: Set Up a New Session Booking Trigger in Zapier description: Zapier Hapana --- [Skip to content](https://support.hapana.com/kb/article/411#main-content) English Show submenu for translations [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png)](https://info.hapana.com/en?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) Hapana Help | Find answers here - There are no suggestions because the search field is empty. 1. [Hapana Knowledge Base](https://support.hapana.com/?hsLang=en) 2. [Member Management](https://support.hapana.com/member-management?hsLang=en) 3. [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) # Set Up a New Session Booking Trigger in Zapier ## Overview You can now automate workflows using **Zapier** to trigger actions when a **new session booking** is made in Hapana. This guide walks you through setting up your initial Zap, connecting to the correct location, configuring the trigger, and passing data into apps like Google Sheets. --- ## Prerequisites - A **Zapier account** with access to the Hapana app - Access to your **Hapana Core account** - Permissions to manage **Account Settings \> Integrations** - An existing **Zapier connection to your specific Hapana location \[ADD LINK\]** --- ### Step 1 – Create a New Zap in Zapier 1. Log into [Zapier](https://zapier.com/) 2. Click **+ Create Zap** --- ### Step 2 – Select Hapana and Configure the Trigger 1. Search for and select **Hapana (2.0.1)** as the app 2. For the trigger event, choose **New Session Booking** 3. Click **Continue** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759440953576_5a16ae83_image-20250519132521-41-1.png?width=1600&height=1490&name=1759440953576_5a16ae83_image-20250519132521-41-1.png) > Tip: You can refine your trigger using filters like Session Name, Instructor, or Location, or leave them blank to capture all bookings. --- ### Step 3 – Connect to Your Hapana Core Location 1. Under **Choose Account**, select the Hapana location you wish to link 2. If no account is connected yet: - Click **+ Connect a New Account** - Authorize the connection - Rename the account to match your location for easy management --- ### Step 4 – Copy the Webhook URL 1. Zapier will generate a **Webhook URL** 2. Click **Copy** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759440955384_8a7822fc_image-20250519132536-42-1.png?width=1366&height=1387&name=1759440955384_8a7822fc_image-20250519132536-42-1.png) --- ### Step 5 – Paste the Webhook in Hapana 1. In Core, navigate to **Account Settings \> Integrations** 2. Click **View Details** under the **Zapier Integration** 3. Paste the Webhook URL into the corresponding **Trigger field** 4. Click **Save** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759440957126_a6369776_image-20250519132608-43-1.png?width=1215&height=905&name=1759440957126_a6369776_image-20250519132608-43-1.png) --- ### Step 6 – Test the Trigger 1. Back in Zapier, click **Test Trigger** 2. Zapier will look for a recent session booking to validate the setup ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759440958774_41e4e03e_image-20250519132623-44-1.png?width=1330&height=1572&name=1759440958774_41e4e03e_image-20250519132623-44-1.png) > Tip: Make a test booking in Core beforehand if no bookings exist yet. --- ### Step 7 – Set Up an Action (e.g., Google Sheets) 1. Choose an **Action App** (e.g., Google Sheets) 2. Select the desired spreadsheet and worksheet 3. Map fields from the Hapana trigger (e.g., client name, session, instructor) ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759440960625_35498af5_image-20250519132637-45-1.png?width=1321&height=1600&name=1759440960625_35498af5_image-20250519132637-45-1.png) > Tip: You can send this data to a CRM, email tool, Slack, or any Zapier-supported app. --- ### Step 8 – Publish and Go Live 1. Click **Publish Zap** 2. Test the integration by making a real booking in Hapana and reviewing the data in your target app --- ## Expected Outcome Every time a session is booked in Hapana, your connected Zap will automatically run sending session data to a spreadsheet, notifying staff, or triggering follow-up actions in your system of choice. --- ## FAQs **Q: Can I use this for multiple locations?** A: Yes, but you must create separate Zaps and webhook connections for each location. **Q: Can I filter bookings for specific classes or instructors?** A: Absolutely. Use the optional filters in the Zap setup to refine based on **Session Name**, **Instructor**, or other fields. **Q: What if the Zap doesn’t trigger?** A: Confirm that: - The **Webhook URL** is correctly pasted in Core - The **Zap is turned ON** - A new booking has occurred in the linked location --- **Need help?** Reach out to our support team via [support@hapana.com](mailto:support@hapana.com) - [Member Management](https://support.hapana.com/member-management?hsLang=en#main-content) - [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) - [Client Accounts](https://support.hapana.com/member-management?hsLang=en#client-accounts) - [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) - [Retail Configurations](https://support.hapana.com/member-management?hsLang=en#retail-configurations) - [Other](https://support.hapana.com/member-management?hsLang=en#other) - [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) - [Client Page](https://support.hapana.com/member-management?hsLang=en#client-page) - [General](https://support.hapana.com/member-management?hsLang=en#general) - [Reporting](https://support.hapana.com/member-management?hsLang=en#reporting) - [Retail Dashboard](https://support.hapana.com/member-management?hsLang=en#retail-dashboard) - [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) - [Hapana Member Access Control (MAC) Doors](https://support.hapana.com/member-management?hsLang=en#hapana-member-access-control-mac-doors) - [Cash Drawer](https://support.hapana.com/member-management?hsLang=en#cash-drawer) - [Marketing Solutions](https://support.hapana.com/marketing-solutions?hsLang=en#main-content) - [App](https://support.hapana.com/marketing-solutions?hsLang=en#app) - [Contacts](https://support.hapana.com/marketing-solutions?hsLang=en#contacts) - [Marketing](https://support.hapana.com/marketing-solutions?hsLang=en#marketing) - [Conversations](https://support.hapana.com/marketing-solutions?hsLang=en#conversations) - [Settings](https://support.hapana.com/marketing-solutions?hsLang=en#settings) - [Automations](https://support.hapana.com/marketing-solutions?hsLang=en#automations) - [Branded Solutions](https://support.hapana.com/branded-solutions?hsLang=en#main-content) - [Branded App](https://support.hapana.com/branded-solutions?hsLang=en#branded-app) - [Branded Kiosk](https://support.hapana.com/branded-solutions?hsLang=en#branded-kiosk) - [Hapana Hub](https://support.hapana.com/hapana-hub?hsLang=en) - [Website Embed Widgets](https://support.hapana.com/website-embed-widgets?hsLang=en) - [About us](https://hapana.com/about-us/) - [Careers](https://hapana.com/careers/) - [Contact us](https://hapana.com/contact-us/) - [Privacy policy](https://hapana.com/privacy-policy/) - [Terms & conditions](https://hapana.com/terms-and-conditions/) [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png "email-logo.png")](http://hapana.com?hsLang=en) Copyright © 2025, Hapana