--- title: CORE | Create and manage schedule templates description: Create and manage schedule templates --- [Skip to content](https://support.hapana.com/kb/article/761#main-content) English Show submenu for translations [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png)](https://info.hapana.com/en?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) [Submit Ticket](https://21gxv.share.hsforms.com/2-8HozJXMSTW8kaFHC32eaw) Hapana Help | Find answers here - There are no suggestions because the search field is empty. 1. [Hapana Knowledge Base](https://support.hapana.com/?hsLang=en) 2. [Member Management](https://support.hapana.com/member-management?hsLang=en) 3. [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) # CORE | Create and manage schedule templates ##### **Overview** Schedule templates let you define the structure for each class or session on your timetable — think names, times, instructors, credit types, and more. Once set up, you can use these templates to quickly add sessions to your calendar with consistent info and rules. 🎥 **Watch the walkthrough**: [Click here to watch on Loom](https://www.loom.com/share/cde647fdab03402ba0950e134d6e45c3?sid=515e45c4-7557-47a6-9908-ac78a01bf483) Or preview it below:     Prerequisites Before you begin: - Know your **class name**, **session type**, and **duration** - Have rooms and locations set up (if applicable) - Decide on credits, payment, and attendance settings --- ### **Step-by-step instructions** --- #### Step 1: Access schedule templates 1. Go to your **Schedule** 2. Click the **cogwheel icon** 3. Select **Schedule Templates** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759441999676_13a40b85_image-20250603120508-45-1.png?width=670&height=52&name=1759441999676_13a40b85_image-20250603120508-45-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442000676_d9228c91_image-20250603120515-46-1.png?width=230&height=256&name=1759442000676_d9228c91_image-20250603120515-46-1.png) --- #### Step 2: Edit or delete an existing template - Click the **edit icon** to update an existing template → You can update just the template, or apply changes to **all future sessions** using that template - Click the **delete icon** to permanently remove the template > Tip: Deleting a template means it can’t be scheduled again ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442001493_5d45723b_image-20250603120525-47-1.png?width=494&height=257&name=1759442001493_5d45723b_image-20250603120525-47-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442002324_053f4cfe_image-20250603120529-48-1.png?width=525&height=185&name=1759442002324_053f4cfe_image-20250603120529-48-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442003110_509ffec0_image-20250603120535-49-1.png?width=530&height=157&name=1759442003110_509ffec0_image-20250603120535-49-1.png) --- #### Step 3: Create a new schedule template 1. Click the **plus icon** to start a new template 2. Add a **session name** (e.g. Boxing) 3. Select a **session type** from your existing list - Click **Edit** if you need to manage session types or colours - Colours will appear in your calendar to identify session types   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442003896_67462e68_image-20250603120548-50-1.png?width=326&height=171&name=1759442003896_67462e68_image-20250603120548-50-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442004892_9b88c26a_image-20250603120555-51-1.png?width=538&height=871&name=1759442004892_9b88c26a_image-20250603120555-51-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442006156_6d376a42_image-20250603120603-52-1.png?width=513&height=200&name=1759442006156_6d376a42_image-20250603120603-52-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442007025_2c745bb9_image-20250603120618-53-1.png?width=532&height=397&name=1759442007025_2c745bb9_image-20250603120618-53-1.png)   --- #### Step 4: Configure the session details - **Description**: Add class info for clients - **Items supplied/to bring**: e.g. gloves, mats - **Custom fields**: Add any extra details (optional) - **Duration**: Set start and end times (e.g. 1 hr or 1 hr 30 min) - **Location and room**: Choose where the session will take place - **Image**: Optional — appears in the client app - **Session size**: How many people can book in - **Credit required**: e.g. 1 credit per booking - **Drop-in price**: Set a casual rate (optional) > Tip: If you don’t want drop-ins, leave the price blank and require members to purchase a membership or package. ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442008132_c3df3741_image-20250603120626-54-1.png?width=538&height=871&name=1759442008132_c3df3741_image-20250603120626-54-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442009398_4e418598_image-20250603120636-55-1.png?width=528&height=439&name=1759442009398_4e418598_image-20250603120636-55-1.png)   --- #### Step 5: Configure advanced settings - **Multi-location access**: Allow this class to be bookable across multiple sites - **Private session request**: Toggle on for request-only bookings (e.g. PT sessions) - **Payment required**: Must pay or have a credit before booking - **Waitlist**: Enable and set a waitlist cap (e.g. 5 people) - **Session feedback**: Enable if you want to collect feedback after the session - **Two-party attendance confirmation**: Optional for private sessions requiring member verification ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442010481_1e7a485d_image-20250603120648-56-1.png?width=589&height=508&name=1759442010481_1e7a485d_image-20250603120648-56-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442011792_89708f8d_image-20250603120658-57-1.png?width=528&height=439&name=1759442011792_89708f8d_image-20250603120658-57-1.png)   --- #### Step 6: Assign instructors 1. After creating the template, click **Edit** 2. Select which instructors can run the class - You can limit it to one staff member or allow all instructors 3. Click **Save** ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442012838_15e37fec_image-20250603120706-58-1.png?width=670&height=103&name=1759442012838_15e37fec_image-20250603120706-58-1.png)   ![Article image](https://support.hapana.com/hs-fs/hubfs/Knowledge%20Base%20Import/1759442013916_6fef0712_image-20250603120713-59-1.png?width=526&height=400&name=1759442013916_6fef0712_image-20250603120713-59-1.png) --- **Expected outcome** You’ll create a reusable schedule template that makes it quick and easy to add consistent sessions to your calendar — complete with instructors, room info, booking rules, and credit settings. --- **FAQs** **Q: Can I edit a schedule template without affecting existing sessions?** A: Yes — when editing, choose to update just the template or apply changes to all future sessions. **Q: What happens if I delete a template?** A: It won’t delete scheduled classes, but you won’t be able to add new ones with that template. **Q: Can I use the same session type across multiple templates?** A: Yes — just make sure each template has a unique name and setup. --- **Still need help?** Reach out to our support team via [support@hapana.com](mailto:support@hapana.com) - [Member Management](https://support.hapana.com/member-management?hsLang=en#main-content) - [Account Settings](https://support.hapana.com/member-management?hsLang=en#account-settings) - [Client Accounts](https://support.hapana.com/member-management?hsLang=en#client-accounts) - [Edit Profile](https://support.hapana.com/member-management?hsLang=en#edit-profile) - [Retail Configurations](https://support.hapana.com/member-management?hsLang=en#retail-configurations) - [Other](https://support.hapana.com/member-management?hsLang=en#other) - [Schedule](https://support.hapana.com/member-management?hsLang=en#schedule) - [Client Page](https://support.hapana.com/member-management?hsLang=en#client-page) - [General](https://support.hapana.com/member-management?hsLang=en#general) - [Reporting](https://support.hapana.com/member-management?hsLang=en#reporting) - [Retail Dashboard](https://support.hapana.com/member-management?hsLang=en#retail-dashboard) - [Team Settings](https://support.hapana.com/member-management?hsLang=en#team-settings) - [Hapana Member Access Control (MAC) Doors](https://support.hapana.com/member-management?hsLang=en#hapana-member-access-control-mac-doors) - [Cash Drawer](https://support.hapana.com/member-management?hsLang=en#cash-drawer) - [Marketing Solutions](https://support.hapana.com/marketing-solutions?hsLang=en#main-content) - [App](https://support.hapana.com/marketing-solutions?hsLang=en#app) - [Contacts](https://support.hapana.com/marketing-solutions?hsLang=en#contacts) - [Marketing](https://support.hapana.com/marketing-solutions?hsLang=en#marketing) - [Conversations](https://support.hapana.com/marketing-solutions?hsLang=en#conversations) - [Settings](https://support.hapana.com/marketing-solutions?hsLang=en#settings) - [Automations](https://support.hapana.com/marketing-solutions?hsLang=en#automations) - [Branded Solutions](https://support.hapana.com/branded-solutions?hsLang=en#main-content) - [Branded App](https://support.hapana.com/branded-solutions?hsLang=en#branded-app) - [Branded Kiosk](https://support.hapana.com/branded-solutions?hsLang=en#branded-kiosk) - [Hapana Hub](https://support.hapana.com/hapana-hub?hsLang=en) - [Website Embed Widgets](https://support.hapana.com/website-embed-widgets?hsLang=en) - [About us](https://hapana.com/about-us/) - [Careers](https://hapana.com/careers/) - [Contact us](https://hapana.com/contact-us/) - [Privacy policy](https://hapana.com/privacy-policy/) - [Terms & conditions](https://hapana.com/terms-and-conditions/) [![email-logo.png](https://support.hapana.com/hs-fs/hubfs/hapana_2022/email_2022/footer%20logo.png?width=300&height=78&name=footer%20logo.png "email-logo.png")](http://hapana.com?hsLang=en) Copyright © 2025, Hapana